In this guide, you will find step-by-step process of how to print labels from an Excel spreadsheet. Excel is an ideal tool for organizing data in clear columns and rows. By utilizing Excel, you can quickly generate and print labels either directly from your spreadsheet or through Word by using the Mail Merge function, all within a matter of minutes.

Do I Need to Use MS Word to Print Labels from Excel?

Yes, of course. Whether you need to create address or barcode labels, Excel allows you to print labels directly without relying on Word. When printing labels directly from Excel, you have a variety of options at your disposal.

One option is to manually format the cells and content within the spreadsheet, then adjust the document layout to suit your desired paper size via the Page Layout Menu.

Alternatively, you can generate labels using Macros or VBA, which creates a template you can utilize repeatedly without having to go through the formatting commands and steps each time. This tool can be quite helpful if you frequently print similar information from Excel.

However, it is much easier to print labels from Excel by using Word. Otherwise, you will need to do some coding, which may or may not work depending on what Excel version you are using and if your code is accurate and functional or not.

So, to make things simple, it is better for you to print labels from Excel using Word.

How to Print Labels from Excel with Word?

Printing labels from Word is very common for businesses, and one popular method is to import a mailing list from an Excel spreadsheet.

Using the Word Mail Merge tool, you can link the spreadsheet and use its data, including customer shipping details, such as the name, the sender’s address, the receiver’s address, barcode, product code, etc. to print your labels.

Here is a step-by-step guide to print Address Labels from Excel with Word:

Step 1: Set up your data in Excel by opening the program and clicking on “Blank Workbook.” Enter your data or import it from an app and organize it according to categories. Save the workbook by clicking “File” and selecting “Save.”

Step 2: Then, open Microsoft Word and create a new document. Click on the “Mailings” tab, and then choose “Start Mail Merge” and “Step-by-Step Mail Merge Wizard.”

Step 3: Select “Labels” as the type of document you want to create. Choose the starting document, label options, and label size. Then, click “OK.”

Step 4: Select the recipients for your labels by clicking “Select Recipients” and browsing to the appropriate Excel spreadsheet file. Choose the sheet you want to use and click “OK.”

Step 5: Customize your labels by clicking “Arrange Your Labels” and “Address Block.” Add or remove recipient information as needed and click “OK.” To replicate the first label, select “Update All Labels.”

Step 6: Preview your labels to edit their layout by clicking “Preview Your Labels.”

Step 7: Complete the process by clicking “Complete the Merge.”

Step 8: To print your labels, click “Print,” then “OK” twice. To save your labels, click “File” and then “Save.”

Following these steps will enable you to import a mailing list from Excel and print labels using the Word Mail Merge tool.

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